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Position

Exterior of St. John's Evangelical Lutheran Church

We are hiring - Financial Secretary

St. John’s is hiring a Financial Secretary to start in June 2025! This position is available due to the upcoming retirement of our long-time financial secretary, Cindy Hemminger. The selected candidate will have the opportunity to work alongside Cindy for a transitional period before her official retirement.

TO APPLY

Please send a one-page cover letter and your resume in one of the following ways:

  • Email (please PDF all documents): secretary@oakharborchurch.com

  • Mail: 122 W. Ottawa St, Oak Harbor, OH 43449.

For questions, please contact Treasurer, Curt Riechman.  Church: 419-898-6474  Cell: 419-552-1220

JOB DESCRIPTION - FINANCIAL SECRETARY

St. John’s Evangelical Lutheran Church, 122 W. Ottawa St., Oak Harbor, OH 43449

Position Description

The Financial Secretary is responsible for performing all accounting, bookkeeping, payroll functions, financial reporting and record keeping for the congregation. The Financial Secretary prepares all financial reporting for the Congregation, the Congregation Council and Council Committees. The position also supports other administrative functions of the church as assigned. The position reports to the Congregation Treasurer and Executive Committee. 

Job Responsibilities

Receipts and Disbursements:

  • Receives and records all sources of income to the church and posts to the General Ledger

  • Receives and records all member contributions and other contributions, including electronic giving

  • Recruits volunteers and coordinates support for money counting from worship service offerings

  • Coordinates and administers member contribution envelopes and envelope distribution to congregation members

  • Records and maintains giving records for all member contributions

  • Records all Investment Income from Investment sources (Banks, Financial Institutions)  

  • Receives, records, and prepares checks for all invoices of the church

  • Prepares checks, records and sends all ELCA remittance contributions

  • Prepares checks, records and sends all benevolence contributions to designated beneficiaries

  • Enters all expense entries for disbursements of the church in the General Ledger Payroll

  • Performs all payroll functions for church employees

  • Prepares all employee Payroll checks, including Payroll Direct Deposits

  • Prepares and makes contributions to employee “pension” annuities

  • Prepares and files applicable IRS forms for monthly and quarterly payroll taxes and Worker’s Compensation premiums

  • Prepares and distributes annual W2s and 1099s 

General Bookkeeping and Banking

  • Posts all financial transactions to the General Ledger

  • Prepares and posts all necessary journal entries

  • Performs all banking functions including deposits, withdrawals, and account reconciliations     

Financial Reporting

  • Prepares and distributes individual member quarterly and annual contribution reports

  • Prepares various financial reports for the congregation committees, the church council, the Endowment Trust Fund, Inc., the church monthly newsletter, weekly worship bulletin, etc.

Other

  • Assists the Treasurer and the Finance & Stewardship Committee in the preparation and assembly of the Annual Congregation Budget and prepares monthly monitoring reports

  • Maintains all financial record files of the church – both computer electronic history and hard copy

  • Supports periodic financial audits by the church Audit Committee

  • Member of the congregation’s Finance & Stewardship Committee

  • Contacts families of gifts received in memory of loved ones, sends acknowledgment letters to donors

  • Assists in monitoring and supports the maintenance of the church website

  • Fills in for the Office Manager in absence

  • Other duties as assigned in support of the church and Office Manager

Education and/or Experience

Required Qualifications

  • High School Diploma or GED

  • Accounting/bookkeeping experience

Desired Qualifications

  • College degree in a related field

  • 2 years of relevant experience

Desired Skills and Abilities

  • Ability to keep sensitive personal member giving information confidential (mandatory)

  • Self-motivated and a self-starter

  • Ability to work in a team environment with limited supervision

  • Excellent organizational skills

  • Good decision-making and problem-solving skills

  • Good oral and written communication skills

  • Good knowledge of computer technology

Additional Information

Employment type

  • Part-time hourly

  • 15 - 20 hours / week

  • The work schedule is based on the needs of the duties of the position.

Hourly Rate

  • $18.00 - $20.50 / hour – dependent on qualifications and experience  

This position requires successful completion of a criminal background check and drug and alcohol screening.

How to Apply

Please send a one-page cover letter and your resume: via email (please PDF all documents) to secretary@oakharborchurch.com, or via mail to 122 W. Ottawa St, Oak Harbor, OH 43449.

For questions, please contact Treasurer, Curt Riechman.  Church: 419-898-6474  Cell: 419-552-1220